Executive Assistant

Description

We are looking for a highly organized, proactive, and resourceful Executive Assistant to support our New York-based CEO. This role is designed for a driven, versatile professional, who will be responsible for a wide range of tasks, all to ensure smooth and effective daily operations for our CEO. The ideal candidate is an innate problem-solver, with proven experience in executive-level support, keen and mature in handling sensitive information, and a strong communicator across global teams and stakeholders.

*The role can be based in either Porto, Portugal, or New York, USA, so applicants must reside in one of these locations.*

Responsibilities

• Executive Support: Act as the primary point of contact between the CEO and internal/external stakeholders, managing communications and correspondence
• Project Management: Assist the CEO in coordinating cross-functional projects, tracking milestones, and ensuring deliverables are met
• Strategic Initiatives: Provide research, insights, and reports to support decision-making and strategic initiatives
• Global Coordination: Schedule and facilitate meetings across time zones with international teams and partners
• Document Management: Prepare, proofread, and organize important documents, presentations, and reports
• Travel Planning: Manage complex travel logistics, including visa arrangements, accommodations, and itineraries

Requirements

Technical skills & qualifications

• 2+ years of proven experience as an Executive Assistant or in a similar role, supporting C-level executives.
• Experience with global teams and managing complex international schedules.
• Tech savvy and very much able to employ different software solutions to optimize and automate as much as possible.
• Top proficiency in English (mandatory, only applications submitted in English will be considered).
• Additional languages are a plus.
• Proficient in calendar management, G-suit, Google Slides, Excel, and project management tools.

People skills & traits

• Strong organizational and time-management skills
• Outstanding communication skills, in all forms
• Ability to prioritize tasks, work independently, and handle multiple responsibilities simultaneously
• High level of confidentiality and professionalism
• Adaptability
• Can do attitude

What We Offer

• The chance to have a meaningful and positive impact on roads and cities’ safety
• Flexibility - in schedule, work location, benefits
• Competitive compensation
• A fast-paced work environment full of kind, smart, and highly driven people
• Great professional and personal growth opportunities
• Regular team-building events and well-being initiatives/facilities

Who We Are

Our mission is to create the technology that will make driving and cities better and safer. Nexar-powered dash cams enable new vision-based applications for better driving. When drivers pair Nexar-powered dash cams with the Nexar app, they join a network that powers new applications for driving and seeing the world.

Using anonymous, aggregated data captured from this network, Nexar has developed a portfolio of vision-based data services for public and private sector partners to make roads safer and more efficient. For automotive companies, dash cams are a gateway to a new era of connected services and new killer apps for drivers, from finding a parking spot to vision-based services.

That’s where you get into the picture. We are looking for smart, passionate, and mission-driven people who are capable of leading company-wide efforts to help execute the huge opportunity in front of us.